Thursday, May 31, 2012

Vacation Setting in Your Email

If you are going to be gone from work for a conference, maternity leave, or some other reason you may want to set up your vacation settings. This will not stop emails from coming to your inbox, but it will let the sender of the email know that you are currently not available.  This lets people emailing you understand why you are not answering emails, and if need be they can contact someone else if there is an emergency.  You can set it to only send your away message to people at MJSD and/or people in your contacts so you are not letting the whole world know you are gone. 

To set this up:
  1. Log into your email.
  2. Click on the gear located on the upper right hand side.
  3. Click on Mail Settings

 4. Scroll down until you find Vacation Responder

5. Then click next to Vacation Responder On
6. Choose the dates you will be gone
7. In the message section write a generic message, you don't have to be detailed about why you are gone.  Also remember to include an alternate contact if they need to get a hold of someone ASAP.
8. Under the message box you can choose if you want to send your vacation responder to only those in your contacts, only those at MJSD, and if you do not choose either of those it will go to anyone who emails you (including spammers).

9.  Then remember to scroll down and save changes.
10. Then your vacation responder is all set-up!

It might not be a good idea to turn this on over the summer, unless you have contacts outside of the school district who contact you often.  Otherwise as school secretaries and other staff members try to email you over the summer they will be receiving lots of away messages from people.

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