Searching in your Work Email

Below is a quick video showing you how to search in your work email for something that you think might be 'lost'.

Flashissue - The easy way to create a newsletter in gmail

You may have noticed something new in your school gmail account.  We have now added an app called Flashissue to staff gmail accounts.  Flashissue is an app that let's you easily create professional looking newsletters right in gmail.  It's a great way to create parent newsletters home. 

Here are the steps.
1. Accept Flashissue if you have not already.

2. Click on Flashissue right in your email

3. A blank template will show up

4. You can add information right into this blank template, whether it be information from a website or your own text.

5. You can easily flip between your email and flashissue.  Simply click on inbox to return to your mail, and flashissue to return to your newsletter (it will save what you have done so far).  So it's easy to add content throughout a week or month as ideas come to you.

 

 

6. You can search online for information to add to your newsletter. 

 

 

 

There are tons of other features, but I suggest you just play around with it and see what you can do!  



How to change the subject in an email in Gmail

Sometime early this year Google changed the format of gmail.  One used to be able to see the subject of emails at all times, which made it easy to change the subject when forwarding or replying to emails.  The new gmail format is more compact, but the ability to change the subject is still available.

Here is how to change it when replying:

 

 A box will open, and one of the choices will be Edit Subject.  This will open up a new email where you can change the subject.

 

 This is where you would click to change the subject when forwarding an email.

Vacation Setting in Your Email

If you are going to be gone from work for a conference, maternity leave, or some other reason you may want to set up your vacation settings. This will not stop emails from coming to your inbox, but it will let the sender of the email know that you are currently not available.  This lets people emailing you understand why you are not answering emails, and if need be they can contact someone else if there is an emergency.  You can set it to only send your away message to people at MJSD and/or people in your contacts so you are not letting the whole world know you are gone. 

To set this up:

1. Log into your email.
2. Click on the gear located on the upper right hand side.
3. Click on Mail Settings

 4. Scroll down until you find Vacation Responder



5. Then click next to Vacation Responder On

6. Choose the dates you will be gone

7. In the message section write a generic message, you don't have to be detailed about why you are gone.  Also remember to include an alternate contact if they need to get a hold of someone ASAP.

8. Under the message box you can choose if you want to send your vacation responder to only those in your contacts, only those at MJSD, and if you do not choose either of those it will go to anyone who emails you (including spammers).

9.  Then remember to scroll down and save changes.

10. Then your vacation responder is all set-up!

It might not be a good idea to turn this on over the summer, unless you have contacts outside of the school district who contact you often.  Otherwise as school secretaries and other staff members try to email you over the summer they will be receiving lots of away messages from people.

Syncing Your Work Calendar and/or Email with Your Devices

Did you know you can synch your work calendar with your Android phone?  Or your your work calendar and email with your iPhone or iPad (or iPod Touch)?  Well you can, and the videos below will help walk you through syncing our school gmail account with your devices.

Syncing your email and calendar with your iPad or iPhone:


Syncing your work google calendar with your Android phone: